St. Paul’s Episcopal Church
Vestry Meeting Minutes
November 19, 2020
The Vestry meeting was called to order at 6:30 pm by Fr. Tom, in Trinity Hall so as to Social Distance safely.
Members Present: Fr. Tom, Rector; Charlene Connolly, Senior Warden; David Abernethy, Treasurer; Don Anderson, Junior Warden; Joyce Cashin, Lee Perry, Dick Emerson, Yvon Hive, and Van Geoghegan. Judy Allen was present via phone.
Fr. Tom opened the meeting with a Prayer from Betty Lentz called, A Prayer as I put on my mask.
Minutes: Van moved that the October minutes be approved, and Dick seconded the motion. The motion was unanimously approved.
Financials: The October financials were reviewed with the vestry by David Abernethy. David reported we are 19% down on revenue from October of 2019. Our expenses are exceeding income. Unexpected condenser costs, low income from the slow Farmers’ Market, and the pandemic are part of the concern.
1. Farmers Market:
Dick shared a report from Peter Lund, the Farmers’ Market manager. November 21 the Farmers’ Market will add vendors to total 17. The Farmers’ Market fund bought facemasks to hand out to customers who are not wearing them to make the even CDC compliant. Turn out has been slow. We are hoping more vendors will bring more customers.
2. Rental Rates:
Don discussed his proposed contracts for Line Dancing, Wednesday AA, and the Brazilian Church. He raised the rent, plus added a fee
for set up and take down by our Sexton. Renters wanting to use chairs and tables will need to have the Sexton set up and take down to eliminate
wear and tear on our property. Don will meet with them, discuss the contracts, and have them signed by the end of December for 2021. Attachment.
3. Wi-Fi in Church:
Fr. Tom reported he is working with Tom Connolly for church WiFi. Fr. Tom also reported a parishioner is willing to donate up to $500 to improve the streaming sound in church.
4. Vestry Elections:
Fr. Tom reviewed the rules for Vestry members. 18 years of age, on the church roles for 1 year, and pledges to the church. For 2021 we need to fill 3 positions. Charlene, Yvon, and Lee are going off the Vestry. Nora Broszeit has voiced she is interested. Two more members are needed to fill the Vestry. Attachment.
5. Mutual Ministry Review for St. Paul’s:
Fr. Tom will send out this questionnaire early December via email. Attachment.
6. Boy Scout Settlement:
Fr. Tom reported the Bishop called diocesan churches to review if the church has ever had Boy Scouts meet on the premises. After research, Fr.
Tom is pretty confident St. Paul’s did not have Boy Scouts meet here. To avoid any issues he filed a claim to avoid any risk or charges. When we
are absolved, we will remove the claim.
7. Kinsley Trust:
Fr. Tom reported Anne Kinsley joined St. Paul’s service on Sunday, November 15. St. Paul’s signed off to release the IRAs from St. Paul’s to Anne
Kinsley. Richard Breithaupt informed Fr. Tom these were drafts and the real documents are still to come at a later date.
8. New Horizons:
Fr. Tom reported on an Outreach program for St. Paul’s. New Horizons is a program for after school gathering of children and adults who have activities for them, and tutoring of schoolwork. They asked if St. Paul’s would provide a place for them between 2:30 and 5:30 pm Monday through Thursday, rent free. A discussion followed and it was decided that Fr. Tom check with Fr. Bill at St. Mary’s and other churches on how this program is working out for their parishes. This program would begin in January. Attachment
9. Long Range Plans:
Fr. Tom announced Steve Carnel showed interest in joining the Long-Range Planning committee for St. Paul’s. He has experience in this work
from his present position in Naples. The Long-Range Planning will begin after the new Vestry Team is in place in 2021.
Charlene shared that Linda Connelly did a a great job setting up our Fall fundraiser. “Giving Sunday” was November 15. Charlene thanked the
congregation during the service on November 22 for their donations.
St. Paul’s pledge drive will begin in January 2021.
Joyce, ECW President reported the women of ECW would like the Vestry’s approval for a bazaar in Trinity Hall on a Saturday in February. They
would do CDC requirements with signs posted about 6 feet apart and masks required. They would also make sure everything is wiped off before
the sale, during, and while packing everything up. The Vestry approved this event. The ECW has a balance of $380.66 in the treasury.
Adjournment was at 7:29 pm. Next meeting will be December 17 at 6:30 pm.
Lee Perry, Clerk of the Vestry Deborah Avery, Recording Secretary