Vestry meeting of September 20, 2018

St. Paul’s Episcopal Church

Vestry Meeting Minutes

September 20, 2018

 

The Vestry meeting was called to order at 6:36 p.m. by Richard Breithaupt. Fr. Bill opened with prayer.

 

Members Present: Richard Breithaupt, Senior Warden; Don Anderson, Junior Warden; Dave Abernethy, Treasurer; Fr. Bill, Priest-in-Charge, Charlene Connolly, Yvon Hive and Judy Allen. Attending via phone were Lee Perry and Dick Emerson.  Absent were Peter Lund, Alan Cragg, Bev Whitman, and Darlene Shoemaker.

 

Minutes: Dick Emerson moved that the August minutes be approved as distributed and David seconded the motion. The motion as amended was unanimously approved.

Financials:  Fr. Bill moved, and Judy seconded a motion that the August financials be approved as distributed. The motion was unanimously approved.

 

 

Reports

 

1. Treasurer Report:

David Abernethy reviewed the financial reports for August. Down 16% on revenue YTD. Expenses are exceeding income.

 

1. Property and Insurance Quotes:

Lee reported he is finalizing bids on St. Paul’s insurance policies and should have the quote from the other insurance company the week of September 24. The present insurance company is due to renew October 1. Fr. Bill made a motion to allow the executive committee decide on how to proceed when Lee receives the final bid and Judy second the motion. The motion was unanimously approved.

 

1. Stewardship:

Richard Breithaupt reported for Bev Whiteman about the Stewardship Team meeting held on September 20 which included Bev Whiteman, Chair, via phone, Ken Eastlack, co- chair, Richard Breithaupt, Adrienne McGrain, Tom Connolly, Roger Conant, and Gale Bones Fr. Tom will be a part of the team beginning November 1.  The team plans to meet every other week until it is time for the pledge cards to be mailed out. For 2019 the pledge month will be changed from November to January/February to allow time for the majority of St. Paul’s parish to be back in Naples.

 

           Richard moved and Lee seconded the motion to begin to use of credit cards and direct deposits

           from bank accounts for pledges. The motion was unanimously approved. Discussion followed with

           a suggestion of sending out individual letters with the pledge card indicating the person’s year

           before  pledge verses increasing the pledge this year. Fr. Bill suggested the Holy Name of Jesus

           congregation have someone join the stewardship team to encourage pledges from their

           congregation.

 

 

1. Congregation of the Holy name of Jesus:

Yvon reported the congregation held a picnic to have a celebration/send off to school for the families.  November 11, they will visit their sister church in Del Ray Beach, Florida. Yvon will relay the message to his congregation that they are very welcome to join the bus to convention to see and hear the Bishop.

 

 

Discussion Items

 

1. Rectory: Fr. Panel promised the Vestry his family will be out of the rectory by the end of October. Fr. Tom will move personal items into the garage until the remodeling is finished. Quincy plans to move in December. Diane Breithaupt will be the home interior coordinator working with the Thoeni family.

 

1. Assisting Fr. Panel in relocation: Richard suggested  the Vestry give authority to the Executive Committee on deciding on the appropriate subsidy for Fr. Panel’s rent per month, when they move out. Judy moved, and Yvon seconded the motion. The motion was unanimously approved.

 

          Announcements

 

1. Fr. Bill will be at clergy retreat from September 24 till the 26^.  Fr. Panel will be on call while Fr. Bill and Bonnie are on vacation September 28 till October 10.

 

1. A suggestion was made to send out letters to welcome back parishioners who have left St. Paul’s.

 

1. Charlene announced the Christmas Pageant will be December 16, Sunday, at 5 pm during the time the Holy Name of Jesus hold their Sunday service.

 

 

 

 

The next scheduled Vestry meeting is Thursday, October 18, 2018 at 6:30 pm.

 

Don moved, and David seconded a motion to adjourn the meeting at 7:40 pm. The motion was unanimously approved.

 

Respectfully submitted,

 

Bev Whiteman                                                  Deborah Avery            

Clerk of the Vestry                                            Recording Secretary