Vestry meeting of February 22, 2018

St. Paul’s Episcopal Church

Vestry Meeting Minutes

February 22, 2018

 

5:00 pm a meeting with Canon Michael Durning.

 

The Vestry meeting was called to order at 6:35 p.m. by Richard Breithaupt. Fr. Bill opened with prayer.

 

Members Present: Richard Breithaupt, Senior Warden; Don Anderson, Junior Warden; Dave Abernethy, Treasurer; Fr. Bill, Priest-in-Charge, Judy Allen, Alan Cragg, Charlene Connolly, Yvon Hive, Dick Emerson, Peter Lund, and Lee Perry.

 

Members Absent: Bev Whiteman, Clerk

 

Richard welcomed the newest Vestry member, Dick Emerson.

 

Minutes & Financials: Darlene moved and Don seconded a motion that the January minutes be approved as distributed.  The motion was unanimously approved. David Abernethy said the financials were not ready at this time for distribution and approval

 

Item of Personal Privilege:   Lee Perry presented the highlights of his life story. He stressed how strongly he and his wife feel about the charity PANCAN, after the loss of their son from pancreatic cancer.

 

New Business

 

1. Senior Warden:

Alan moved, and Lee seconded the motion to ratify the recommendation of Richard Breithaupt as Senior Warden. The motion was unanimously approved.

 

1. Junior Warden:

Dick nominated, and Dave seconded the election of Don Anderson to the position of Junior Warden. The motion was unanimously approved.

 

1. Treasurer:

David Abernethy was appointed to Treasurer.

 

1. Clerk of the Vestry:

Bev Whiteman was appointed Clerk of the Vestry.

 

 

1. Recording Secretary:

Deb Avery was appointed Recording Secretary.

 

1. Executive Committee:

Don moved, and Darlene seconded a motion that the current Executive Committee, consisting of the Senior Warden, the junior Warden, the Treasurer and the Priest-in-Charge be continued for the coming year. The motion was unanimously approved.

The Committee sets the agenda for the Vestry meeting and is empowered to make certain decisions in an emergency without the Vestry approval, then reports back to the Vestry. The Vestry members are encouraged to report to this committee agenda items they would like discussed.

 

1. Signatories on bank accounts:

Lee moved, and Darlene seconded a motion to revoke the existing signatories on all bank accounts of St. Paul’s Episcopal Church, Naples, FL held at Sun Trust. The following persons are authorized or re-authorized as signatories on all the accounts whose signatory authorities have just been revoked: David W. Faupel (Priest-in-Charge), David Abernethy ( Treasurer), Richard Breithaupt ( Senior Warden), and Don Anderson (Junior Warden); except the account whose number ends in 691, currently subtitled “Discretionary Fund, Priest-in- Charge”) 

1. That the following persons are authorized or re-authorized as signatories on the account whose number ends in 691, currently subtitled “Discretionary Fund, Priest-in-Charge”:  David W. Faupel (Priest-in-Charge), and David Abernethy (Treasurer).

 

1. That David Abernethy be authorized as signatory on the account whose number ends in 158, subtitled “Tennant Deposits”.

 

1. That the foregoing authorizations and re-authorizations are to the limit of authority for any authorized signatory under the Financial Policy of St. Paul’s; provided, however, that the Vestry understands the limitations of authority set forth in the Financial Policy of St, Paul’s are not binding upon Sun Trust; and

 

1. That the Priest-in-Charge, Senior Warden or Treasurer are authorized to certify to Sun Trust that this Vestry has this day adopted all resolutions in any format required by Sun Trust to implement the revocations and new and continuing authorizations set forth in the foregoing resolutions.

 

The motion with unanimously approved.

 

1. Internal Financial Review Committee:

Dick moved, and Alan seconded a motion that A) an Internal Financial Review Committee (colloquially an “Internal Audit Committee”) be established to review the 2017 financial statements and practices of St. Paul’s pursuant to our Diocese’s forms, and B) authorize the Treasurer to appoint the members to serve on the committee with the advice and consent of the Priest-in-Charge. The motion with unanimously approved.

 

 

1. Vestry liaison responsibilities:

Dick moved, and David seconded a motion  that the Vestry continue to accept  liaison                                    responsibilities and adopt Appendix B as their  respective assigned areas of responsibility during       2018. The motion with unanimously approved.

 

1. Parochial Report:

Alan moved, and Don seconded that the Vestry authorize the Executive Committee to approve the    Parochial Report on their behalf with the understanding that each member of the Vestry will receive a copy of the report once it is submitted. The motion with unanimously approved.

 

 

The Parochial Report is due March 1 and will not be able to be reviewed by the Vestry before this date.

 

1. Canon Durning recommendations:

During the earlier meeting with Canon Durning, it was recommended that two committees be set up for the Rector search; Ministry Portfolio and Compensation Portfolio. Don Anderson, Alan Cragg, and Tom Connolly will serve on the Ministry Portfolio and  David Abernethy and Darlene Shoemaker will serve on the Compensation Portfolio. The reports are due to Richard Breithaupt before March 15.

 

 

 

Reports

 

1. Communications Report:

Darlene presented the Communications report. The full report appears as Appendix B. The Vestry is reminded to look at the St. Paul’s website and report back to Tom Connolly what they like and what should be corrected or changed.

 

1. Farmers Market:

Don reported that the Farmers’ Market has been doing very well. They are still very short of volunteers. The new pavers are getting many favorable comments from customers.

 

1. Parish Survey:

Richard reported Tom Connolly will do a presentation on March 4 at the luncheon in Trinity Hall.

 

1. Property:

Alan reported that on the east side of the church a new irrigation pipe was installed on 2/22. Two new toilets were installed the past week in the women’s restroom in Serson Hall. The rectory will need the sprinkler system fixed.

 

1. Strategic Planning Committee:

Fr. Bill said there will 9 members on the committee to set up the goals and objective for St. Paul’s for the next 5 years. Members are: Gerry Tysiak, Fr. Bill, Bill Kling, Alan Cragg, Peter Lund, Lee Perry, Judy Allen, Charles Guensch, and Ken Eastlack.

 

1. Treasurer Report:

David Abernethy discussed investments. 12 month CD at 1.65% versus a n 18 month Bank CD at 1.3%.  It was decided the Greene donation will go in the 12 month CD. No part of the Greene donation will go to the SOSP fund.

 

1. Susan Wilson:

Fr. Bill reported the Mike Moore will be bringing back Susan Wilson to speak at the morning services on March 11, about the Mission in Tanzania. It was decided that all the undesignated dollars at those two services go to Susan for the mission.

 

1.  Charles Baker:

Fr. Bill reported that after the potluck dinner on March 15 we will have a one person performance in the church on St. Paul, by actor Charles Baker. This will be a good will donation. Any donation over $400.00 will be split by Mr. Baker and St. Paul’s. The whole community will be invited.

 

 

1. Rectory:

An in-depth discussion was held on whether or not the rectory would be listed as a selling point for the Rector search. Alan moved and Charlene seconded that the rectory would not be listed on the search. The motion was passed with a majority vote.

Upcoming Event

1. Society of St. Paul’s Annual Luncheon   Sunday March 4 at 11:30 a.m.
2. March 6 – 12 Fr. Bill out of town
3. Sunday, March 11, Susan Wilson will speak at both services.
4. March Potluck, Thursday, March 15 at 5:30 p.m. followed by Charles Baker
5. Vestry Meeting, Thursday, March 22 at 6:30 p.m.
6. Palm Sunday, Sunday, March 25 at 8 a.m., 10 a.m. 5:00 p.m.
7. Stations of the Cross, Wednesday, March 28 at 5:30 p.m.
8. Maundy Thursday, March 29 at 6:00 p.m.
9. Good Friday, March 30 at noon
10. Easter Vigil, March 31 at 6:00 p.m.
11. Easter, April 1 at 8 a.m. & 10 a.m.

 

The time of the next meeting was set for Thursday, March 22, 2018 at 6:30 p.m.

The chair called for the meeting to be adjourned at 8:27 p.m.  Don moved, and David seconded.  The motion with unanimously approved.

 

Respectfully submitted,

 

Bev Whiteman                                                                         

Clerk of the Vestry 

 

Deborah Avery

Recording Secretary