St. Paul’s Episcopal Church
Vestry Meeting Minutes
February 22, 2018
5:00 pm a meeting with Canon Michael Durning.
The Vestry meeting was called to order at 6:35 p.m. by Richard Breithaupt. Fr. Bill opened with prayer.
Members Present: Richard Breithaupt, Senior Warden; Don Anderson, Junior Warden; Dave Abernethy, Treasurer; Fr. Bill, Priest-in-Charge, Judy Allen, Alan Cragg, Charlene Connolly, Yvon Hive, Dick Emerson, Peter Lund, and Lee Perry.
Members Absent: Bev Whiteman, Clerk
Richard welcomed the newest Vestry member, Dick Emerson.
Minutes & Financials: Darlene moved and Don seconded a motion that the January minutes be approved as distributed. The motion was unanimously approved. David Abernethy said the financials were not ready at this time for distribution and approval
Item of Personal Privilege: Lee Perry presented the highlights of his life story. He stressed how strongly he and his wife feel about the charity PANCAN, after the loss of their son from pancreatic cancer.
Alan moved, and Lee seconded the motion to ratify the recommendation of Richard Breithaupt as Senior Warden. The motion was unanimously approved.
Dick nominated, and Dave seconded the election of Don Anderson to the position of Junior Warden. The motion was unanimously approved.
David Abernethy was appointed to Treasurer.
Bev Whiteman was appointed Clerk of the Vestry.
Deb Avery was appointed Recording Secretary.
Don moved, and Darlene seconded a motion that the current Executive Committee, consisting of the Senior Warden, the junior Warden, the Treasurer and the Priest-in-Charge be continued for the coming year. The motion was unanimously approved.
The Committee sets the agenda for the Vestry meeting and is empowered to make certain decisions in an emergency without the Vestry approval, then reports back to the Vestry. The Vestry members are encouraged to report to this committee agenda items they would like discussed.
Lee moved, and Darlene seconded a motion to revoke the existing signatories on all bank accounts of St. Paul’s Episcopal Church, Naples, FL held at Sun Trust. The following persons are authorized or re-authorized as signatories on all the accounts whose signatory authorities have just been revoked: David W. Faupel (Priest-in-Charge), David Abernethy ( Treasurer), Richard Breithaupt ( Senior Warden), and Don Anderson (Junior Warden); except the account whose number ends in 691, currently subtitled “Discretionary Fund, Priest-in- Charge”)
The motion with unanimously approved.
Dick moved, and Alan seconded a motion that A) an Internal Financial Review Committee (colloquially an “Internal Audit Committee”) be established to review the 2017 financial statements and practices of St. Paul’s pursuant to our Diocese’s forms, and B) authorize the Treasurer to appoint the members to serve on the committee with the advice and consent of the Priest-in-Charge. The motion with unanimously approved.
Dick moved, and David seconded a motion that the Vestry continue to accept liaison responsibilities and adopt Appendix B as their respective assigned areas of responsibility during 2018. The motion with unanimously approved.
Alan moved, and Don seconded that the Vestry authorize the Executive Committee to approve the Parochial Report on their behalf with the understanding that each member of the Vestry will receive a copy of the report once it is submitted. The motion with unanimously approved.
The Parochial Report is due March 1 and will not be able to be reviewed by the Vestry before this date.
During the earlier meeting with Canon Durning, it was recommended that two committees be set up for the Rector search; Ministry Portfolio and Compensation Portfolio. Don Anderson, Alan Cragg, and Tom Connolly will serve on the Ministry Portfolio and David Abernethy and Darlene Shoemaker will serve on the Compensation Portfolio. The reports are due to Richard Breithaupt before March 15.
Darlene presented the Communications report. The full report appears as Appendix B. The Vestry is reminded to look at the St. Paul’s website and report back to Tom Connolly what they like and what should be corrected or changed.
Don reported that the Farmers’ Market has been doing very well. They are still very short of volunteers. The new pavers are getting many favorable comments from customers.
Richard reported Tom Connolly will do a presentation on March 4 at the luncheon in Trinity Hall.
Alan reported that on the east side of the church a new irrigation pipe was installed on 2/22. Two new toilets were installed the past week in the women’s restroom in Serson Hall. The rectory will need the sprinkler system fixed.
Fr. Bill said there will 9 members on the committee to set up the goals and objective for St. Paul’s for the next 5 years. Members are: Gerry Tysiak, Fr. Bill, Bill Kling, Alan Cragg, Peter Lund, Lee Perry, Judy Allen, Charles Guensch, and Ken Eastlack.
David Abernethy discussed investments. 12 month CD at 1.65% versus a n 18 month Bank CD at 1.3%. It was decided the Greene donation will go in the 12 month CD. No part of the Greene donation will go to the SOSP fund.
Fr. Bill reported the Mike Moore will be bringing back Susan Wilson to speak at the morning services on March 11, about the Mission in Tanzania. It was decided that all the undesignated dollars at those two services go to Susan for the mission.
Fr. Bill reported that after the potluck dinner on March 15 we will have a one person performance in the church on St. Paul, by actor Charles Baker. This will be a good will donation. Any donation over $400.00 will be split by Mr. Baker and St. Paul’s. The whole community will be invited.
An in-depth discussion was held on whether or not the rectory would be listed as a selling point for the Rector search. Alan moved and Charlene seconded that the rectory would not be listed on the search. The motion was passed with a majority vote.
The time of the next meeting was set for Thursday, March 22, 2018 at 6:30 p.m.
The chair called for the meeting to be adjourned at 8:27 p.m. Don moved, and David seconded. The motion with unanimously approved.
Clerk of the Vestry