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St. Paul’s Episcopal Church

Vestry Meeting Minutes

January 18, 2018

 

The meeting was called to order at 6:31 p.m. by Richard Breithaupt. Fr. Bill opened with prayer

 

Members Present: Richard Breithaupt, Senior Warden; Don Anderson, Junior Warden; Dave Abernethy, Treasurer; Fr. Bill, Priest-in-Charge, Judy Allen, Alan Cragg, Charlene Connolly, Yvon Hive, Bev Whiteman, Clerk; and Lee Perry.

 

Members Absent: Lynn LaMarca, Darlene Shoemaker, and Peter Lund.

 

Richard welcomed the newest Vestry member, Lee Perry.

 

Minutes & Financials: Richard moved and David seconded a motion that the December minutes be approved as distributed.  The motion was unanimously approved. David moved and Charlene seconded a motion that the December 2017 Treasurer’s reports be approved as distributed. 

 

Item of Personal Privilege:   Judy Allen presented the highlights of her life story particularly as it   relates to her ministry over the years at St. Paul’s.  Lee Perry will give his presentation at the February meeting.

 

New Business

 

  1. Parish Survey:

Alan moved, and Bev seconded the motion to adopt the parish survey as amended. The motion was unanimously approved. The survey will be mailed out in a week (January 26), with a stamped self-addressed envelope and the email will go out on January 29.

 

  1. Long Range Strategic Planning:

Lee moved, and Don seconded to have the Executive Committee appoint a Long Range Strategic Planning Committee with a charge to present to the Vestry a preliminary report no later than the April 19, 2018 meeting. The motion was unanimously approved.

 

  1. Staff Year-End Bonus:

Bev moved, and Don seconded a motion to authorize the Executive Committee to award the following staff year-end bonuses and report to the February meeting of the Vestry the amount given. Deborah Avery, Janet Ross, Eleanor Phelps. The motion was unanimously approved.

 

  1. Staff Raises:

Bev moved, and Judy seconded a motion that the Vestry accept the Executive Committee’s recommendation that Deborah Avery, Janet Ross, and Eleanor Phelps receive a 3% raise effective January 1, 2018. The motion was unanimously approved.

 

  1. Nominations for Vestry:

Don moved, and David seconded a motion for the nomination of the following persons to serve on the Vestry at the Annual meeting.   The motion with unanimously approved.

  1. Lee Perry for a 2-year term
  2. Judy Allen for a 3-year term
  3. Charlene Connolly for a second 3-year term
  4. Alan Cragg for a second 3-year term
  5. Yvon Hive for a second 3-year term.

 

  1. Nomination Committee:

It was agreed by common consent that the Executive Committee should function at the Nominating Committee to nominate a person to serve on the vestry for a one-year unexpired term.

 

  1. 2018 Budget:

The treasurer presented the preliminary 2018 budget for perusal and comment.  The finalized budget will be sent to the vestry to recommend by email that it be presented to the Annual meeting for adoption.

 

  1. Vestry Members as Greeters: Fr. Bill has asked the Vestry members to serve as greeters before the Sunday services. A schedule will be made up and distributed.

 

 

Reports

 

  1. Communications Report:

Fr. Bill presented the Communications report on behalf Darlene Shoemaker. The full report appears as Appendix B.

 

  1. Jubilee:

Richard reported we will have around 122 at the dinner. Plans are coming along well with the Jubilee committee meeting weekly.

 

  1. Stewardship:

Bev Whiteman has contacted everyone on the list that have not pledged. Bev reported many have forgotten and will pledge or have misplaced their pledge cards. Cards were sent to all those who lost them. For the future we must note that pledge cards need to be filled out to count in the diocese, word of mouth does not validate a pledge.

 

  1. Property:

Alan reported that St. Paul’s is in the process of having the roof repaired in Trinity Hall and will fix the leak in the church. In 2-3 weeks pavers will be installed on the pathway from the storage shed to the school to be used during the Farmers’ Market as a safety precaution.

 

  1. Farmers Market:

Don reported that the past 2 weeks the market had an overflow of parking. More parkers are needed. We are anticipating a good year. February Bev and her pancake crew plan to  have two breakfasts, one the first week and one the third week.

 

  1. Parish Profile:

Fr. Bill and Richard will appoint someone to work on the Parish Profile.

 

  1. Fr. Bill reported the diocese will be sending $10,000 ( Culture & Ethnic Ministries Grant) to the Holy Name of Jesus to support their congregation.

 

  1. Fr. Bill reported $3000 was sent to St. Paul’s from Trinity by the Cove to be used for the Jubilee Celebration.

 

  1. Discussion on the ministry fair held January 7. Hold it only 1 time in the morning, after the 10 am service, and do not put up tables.

 

Upcoming Event

  1. Pictorial Directory Pictures taken, Sunday January 21, 2018, 9 a.m., 11 a.m.
  2. Active Shooter Training, Tuesday, January 23, 2018, 7 p.m.                              Seventh Day Adventist Church 5050 Davis Blvd
  3. Jubilee Banquet – Saturday, January 27, 2018, 5:00 p.m.
  4. Bishop’s Visitation – Sunday, January 28, 2018, 10 a.m.
  5. Bishop’s Reception – Sunday, January 28, 2018, 11 a.m.
  6. Annual Meeting – Sunday February 11, 2018, 9:00 a.m.
  7. Ash Wednesday, Wednesday, February14, 2018, noon, 5:30 p.m.
  8. Italian Dinner – Wednesday, February 15, 2018, 5:30 p.m.
  9. Vestry Meeting – Thursday, February 22, 2018, 6:30 p.m.

 

The time of the next meeting was set for Thursday, February 22, 2018 at 6:30 p.m.

The chair called for the meeting to be adjourned at 8:26 p.m.  Bev moved, and Richard seconded.  The motion with unanimously approved.

 

Respectfully submitted,

 

Bev Whiteman                                                                         

Clerk of the Vestry 

 

Deborah Avery

Recording Secretary