St. Paul’s Episcopal Church
Vestry Meeting Minutes
November 16, 2017
The meeting was called to order at 6:30 p.m. by Richard Breithaupt, Senior Warden, followed by pray by an opening prayer given by Richard.
Members Present: Richard Breithaupt, Senior Warden; Dave Abernethy, Treasurer; Don Anderson, Junior Warden, Alan Cragg, Darlene Shoemaker, Lynne LaMarca,, Charlene Connolly, Peter Lund, and Bev Whiteman, Clerk.
Members Absent: Carol Diehm, Fr. Bill Faupel, Priest-in-Charge, Yvon Hive, and Judy Allen
Item of Personal Privilege: Lynne LaMarca was given the floor to give the Vestry the highlights of her life story. Charlene Connolly will make her presentation at the December meeting.
Minutes & Financials: Darlene moved and Alan seconded a motion that the October minutes be approved as distributed. The motion was unanimously approved. Alan moved and Peter seconded a motion that the October 2017 Treasurer’s reports be approved as distributed.
Alan moved and Bev seconded the motion to approve Richard Breithaupt, Don Anderson, Dave Abernethy, and Fr. Bill be the authorized signatories for St. Paul’s investment funds consisting of shares in Verizon and 3-M and it’s mutual funds. The motion was unanimously approved.
Alan moved and Bev seconded the motion to authorize the Executive Committee to sell St. Paul’s stock in Verizon and 3-M and liquidate its mutual fund and invest the money along with the Greene bequest in an ETF Fund.
Budget- Dave reported that the Vestry members who were giving the 2018 budget to work on, submit it on the work sheet he had passed out and return their report to him by Thursday, December 14 so he is able to present the preliminary budget to the Vestry at the December 21 meeting.
Process for Choosing a new Rector- Richard reported the survey for the profile will go out the Monday after the Jubilee. January 29. The survey will be expected to be tabulated and analyzed by the end of February. The report of the results will be given to the parish at the parish lunch on March 4, 2018.
A number of persons were named and prioritized for the Senior Warden to approach to be ask to be on the Search Committee. Because of a desire to forward with all deliberate speed and in part because Fr. Bill has announced that he cannot stay beyond November 1, 2018, finally because of the difficulty communicating from a distance, it was agreed that all members of the search committee be year around members. In consultation with Canon Cooter, they further agreed that the search committee should consist of seven members, three coming from the vestry and four members from the congregation at large. The Senior Warden said that Canon Cooter will work closely with the Search Committee and the Vestry throughout the search process.
Darlene Shoemaker presented the communications report. Along with her report, she said she has lined up volunteer help for the office for Fridays during the Season, and the parish survey will be presented the Vestry by the next Vestry meeting in December. (Attachment)
Alan asked to have the Vestry approve purchasing 6” letters for the St. Paul’s street sign. Richard moved and Bev seconded the motion. The motion was unanimously approved.
Richard reported the parish luncheon for the SOSP will be March 4 at 11:30 in Trinity Hall. It will be potluck. Presented at this get together will be “The Future of St. Paul’s”.
Alan reported that we have a list of items on the TO DO list from Burton Tucker. (attachment).There was recent damage to the rood in the rectory which has just caused a leaking waterpipe in the ceiling. Alan said it would cost approx.. $1900.00 to fix. Alan moved and Charlene seconded to have this fixed and paid for. n the new air conditioners for Serson Hall, fixing Trinity Hall and the church air conditioners. The motion was unanimously approved.
Bev reported it is too early for results at this time. When we receive them, she will attempt to call those who have not responded to the Stewardship Pledge.
Dave gave a report on the financials.
Lynne said we have received many thank you letters for the checks we sent out to groups for our Outreach Program.
Carol Diehm has given us her resignation to the Vestry. Possible candidates for the opening will be Lee Perry and Connie Cunningham.
Dave Abernethy reported the drinking fountain he and Barbara donated to the church will soon be installed in the Narthex.
Bev moved and Darlene seconded a motion to adjourn the meeting at 8:30 p.m.
Clerk of the Vestry