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3901 Davis Blvd., two blocks east of Airport Road

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3901 Davis Blvd., east of Airport Road

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Vestry meeting of June 17, 2021

St. Paul’s Episcopal Church
Vestry Meeting Minutes
June 17, 2021
 
The Vestry meeting was called to order at 6:32 pm by Fr. Tom, in the library of Serson Hall.
 
Members Present: Fr. Tom, Rector; Rich Shea, Senior Warden; David Abernethy, Treasurer; Joyce Cashin, Junior Warden; Don Anderson, Richard Breithaupt, Van Geoghegan, Judy Allen and with  Dick Emerson and Nora Broszeit joining the group with Zoom. 
 
Fr. Tom opened the meeting with a discussion on “spiritual discernment” as a group, followed with prayer.
 
Minutes: David moved that the May minutes be approved, and Don seconded the motion. The motion was unanimously approved. 
 
Financials: David reported on the financials. YTD income for the month is up by 23.50%.
 
Reports
 
1.      Bishop Visit:
Fr. Tom said the Diocese is asking when the parishes would like a visit from Bishop Dabney Smith. The vestry decided anytime during Season.
 
2.      Reopen St. Paul’s:
Fr. Tom reported the Bishop’s service at a recent ordination complied to CDC regulations just as St. Paul’s is doing. Wine is not shared with the congregation at this time.
 
3.      Rector Vacation:
Fr. Tom will be on vacation July 4-11 and July 25.
 
4.      Capital Improvements:
Fr. Tom reported the Carillon bells would cost $20,000 to completely fix or $10,000 to make them work.  The Vestry decided to table the bells for the time being.
Richard spoke for the Capital Improvement team on projects to prioritize on the list. Hearing system in the sanctuary, lighting in the sanctuary, church sign by Davis Blvd., paving, irrigation,  lawnmower, and windows.
Fr. Tom announced an anonymous person/persons would pay for a new sign for St. Paul’s by Davis Blvd., pending foreseeable funds coming in.
The Vestry decided they would feel uncomfortable having a donor pay for a project, such as a new sign, if they would not approve it in the budget themselves. Senior Warden, Rich, suggested to put on the improvement list, St. Paul’s plans to repair the sign and not replace it. Fr. Tom will let the donor know of the Vestry decision.
The Vestry made a motion to approve a tentative capital improvement budget of $80,000.00 with which the Capital Improvement Team will review projects and prioritize them and have a report ready for the Vestry to approve by the August meeting. Don moved and Joyce seconded the motion. The motion was unanimously approved.
 
 
 
5.      Bylaws:
Fr. Tom reported the Bylaw committee met and reviewed the Bylaws. This process is still in progress.
 
6.      Holy Name of Jesus agreement:
Richard stated this process is still in progress. A motion was made to have Fr. Tom, Fr. Panel, Sr. Warden, Jr. Warden, Ann Vickers, and Bishop Dabney Smith, meet at the Diocese and discuss an agreement between St. Paul’s and the Holy Name of Jesus congregation. Don moved and Richard seconded the motion. The motion was unanimously approved.
 
7.      Junior Warden Property Report:
Junior Warden Joyce is working on getting a new sign for the front yard, we have been meeting with Lykins signs and he has been sending examples for a St. Paul’s sign. Everything is looking good with the church property.
 
8.       Security Concerns:
Richard said a security camera system would cost between $3000 and $5000 with a monitor in the office. The Vestry had a discussion and tabled this topic for future discussion.
 
9.       2021 Housing Resolution:
Richard submitted the 2021 Housing Resolution to the Vestry. 
Resolved, that the annual compensation paid to the Bishop’s Vicar for calendar year 2021 shall be $88,178.00, of which $5,004.00 is hereby designated to be a housing allowance pursuant to Section 107 of the Internal Revenue Code. The complete Resolution is attached. Don moved and Rich seconded the resolution. The resolution motion was unanimously approved.
 
10.  ECW report
The  ECW has a balance of $4,649.77 which most will be given out to different charities  in the next few months. No meetings are set till October 2021.
Joyce Cashin, ECW President 
 
11.  Junior Warden Report:
After talking with Gary Dickerson, our Sexton, the property is in good shape. He did mention  we  need a new lawnmower.  The one has been fixed so many times that it cannot be fixed anymore
He has asked that when we do get a new one if we could get the standup mower it would be easier on everyone's back and they cut a wider path.  The old lawn mower is 12-13 years old. The team for projects, Joyce, Richard, and Fr. Tom are working on bids to have the driveway fixed.
Joyce has a picture of the new church sign if we were to purchase one.
 
12.  Hospitality:
Van announced that St. Paul’s started opening up Trinity to coffee hour after Mass and it's been a huge success. Goodies have been made and presented to the attendees.  Sharon Carnell, her friend Carol and Van have done the setup.  Charlene Connolly and her crew have done the cleanup.
As of June 13, we have two new attendants. Van and Charlene Connolly will train the attendants until they feel they can be on their own.  Only one will be paid and since they are sisters, they can figure that part out.
The first luncheon in over a year went well in June. St. Paul’s will continue this monthly. Van is hoping we can start monthly dinners in the Fall.  The carver of the Thanksgiving Turkey is retiring. New plans will be made.
Van Geoghegan
Fellowship Chair
 
13.  New Horizons:
Fr. Tom said he would report back to the Vestry on how much the electric and sewer bill has gone up since New Horizons has been meeting in Trinity Hall since January 2021.
 
Adjournment was at 8:12 pm. Next meeting will be August 19, 2021 at 6:30 pm. Note: not July meeting.
Respectfully submitted,
 
Van Geoghegan, Clerk of the Vestry                                     Deborah Avery, Recording Secretary
 
 

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