St. Paul’s Episcopal Church

Vestry Meeting Minutes

April 20, 2017

 

The meeting was called to order at 6:33 p.m. by Richard Breithaupt, Senior Warden, who asked Fr. Bill to open the meeting with prayer.

 

Members Present: Richard Breithaupt, Senior Warden; Dave Abernethy, Treasurer; Don Anderson, Junior Warden, Alan Cragg, Fr. Bill Faupel, Priest-in-Charge, Lynn LaMarca, Peter Lund, and Bev Whiteman, Clerk.

 

Members Absent: Darlene Shoemaker, Yvon Hive, Van Geoghegan, Carol Diehm, and Charlene Connolly.

 

  1. of Personal Privilege: Peter Lund was given the floor to give the Vestry the highlights of his life story. This presentation will be shared with the congregation in a future issue of St. Paul’s Pathway. Dave Abernethy will make his presentation at the May meeting.

 

  1. & Financials: Dave moved and Don seconded a motion that the March 16, 2017 minutes be approved as distributed. Peter moved and Dave seconded a motion to accept the March financials be approved as distributed. The motion was unanimously approved. (See Appendix A of these minutes)

 

New Business

 

  1. Recommendation # 1

Don recommended and David seconded a motion that the Vestry approve the Outreach Committee’s recommendations for the dispersal of the 2016 Outreach funds as recorded below. The motion unanimously approved

  1. Fr. Panel’s Haitian Relief Request $1,000
  2. St. Matthew’s House $1,000
  3. Salvation Army $1,000
  4. St. Vincent de Paul $1,000
  5. Grace Place $1,000
  6. Habitat for Humanity $ 500
  7. Episcopal Relief Fund $ 500

Total $ 6,000

 

  1. Recommendation # 2
  1. recommended and Don seconded the recommendation that $1,000 of the 2017 Outreach budget be given to Fr. Panel’s Haitian Relief request. The motion was unanimously approved.

 

  1. Recommendation # 3

Bev moved and Alan seconded a motion to accept the resignation of Van Geoghegan from the Vestry, with regret and that Fr. Bill write a letter of appreciation for her past 4 ½ years of service on the Vestry and her two years as Junior Warden. The motion was unanimously approved.

 

  1. Recommendation # 4

Bev made a motion to endorse the Worship Committee’s proposed, new 10 a.m. service to be implemented on Sunday, May 7. The Vestry unanimously endorsed the proposal. On behalf of the Vestry, Richard expressed deep appreciation for the work of the Committee and asked Bev Whiteman to convey to the Worship Committee how impressed the Vestry was with the results.

  1. Vestry Retreat

Vestry Retreat in Dayspring is May 6, at 9 a.m. The following members plan to attend: Dave Abernethy, Don Anderson, Charlene Connolly, Alan Cragg, Carol Diem, Fr. Bill Faupel, Yvon Hive, Lynne LaMarca, Peter Lund. Carpooling will be at 6:29 a.m. in front of the church.

 

  1. Nominating Committee

Fr. Bill, Peter, Lynne, and Don volunteered to be on the nominating committee to bring a recommendation to the May Vestry meeting to fill the vacant Vestry position.

 

Reports:

 

  1. Treasurer’s Report:

Dave Abernethy presented the treasurers report. Sever questions were raised and answered regarding several numbers on the balance sheet. The history of the Weiss Business Money Market and The Mission Savings will be investigated and reported on at a later meeting.

 

  1. Communications Report:

Darlene Shoemaker submitted a written report of the Communications Committee (which appears in these minutes as Appendix B.)

 

  1. Outreach Report;
  1. LaMarca submitted a written report (which appears in these minutes as Appendix C) Among other things, the report included Recommendations 1 & 2 above and a request that St. Paul’s reimburses Fr. Bill’s discretionary account the $300 that was given towards the uniforms for the Black Star Association, a youth soccer team in which the young people of the congregation of the Holy name of Jesus participate. Without making a formal motion the Vestry approved of this request by consensus.

 

  1. Worship Report:

Bev Whiteman presented the report of the Worship Committee, which resulted in the Vestry’s endorsement of the new 10 a.m. service to be implemented on Sunday, May 7th.

 

Updates:

 

  1. Haitian St. Paul’s Dinner: The Holy Name of Jesus congregation will treat the whole parish to a dinner on May 18(honoring Haitian Flag Day) in Trinity Hall. This event should be very fun and very tasty. To adjust so we can all have the chance to attend, the Vestry meeting will be held on. May 25. The Executive meeting will be held earlier on May 18.

 

  1. Executive Session:

Fr. Bill and the Recording Secretary were asked to leave the meeting, while the Vestry discussed whether to recommend to the Bishop that Fr. Bill be reappointed for another year.

The Vestry unanimously recommended Fr. Bill be reappointed for another year and a letter will be sent to the Bishop requesting this recommendation be approved.

 

Upcoming Events

May 6 Saturday Vestry Retreat at Dayspring 8 a.m.- 4 p.m.

May 9 Tuesday Parish Lunch 11:30 a.m.

May 18 Thursday Haitian Dinner (honoring Haitian Flag Day)

May 25 Thursday Vestry meeting (fourth Thursday)

The meeting adjourned at 8:35 p.m.

 

Respectfully submitted,

 

Bev Whiteman Deb Avery

Clerk of the Vestry Deborah Avery

Recording Secretary