St. Paul’s Episcopal Church
Vestry Meeting Minutes
September 19, 2019
 
The Vestry meeting was called to order at 6:35 p.m. by Fr. Tom. 
 
Members Present: Fr. Tom, Rector; Richard Breithaupt, Senior Warden; Don Anderson, Junior Warden, David Abernethy, Treasurer; Charlene Connolly, Joyce Cashin, Van Geoghegan, Judy Allen, Yvon Hive, Lee Perry and Dick Emerson (telecon). Absent was Peter Lund. 
 
Study: Chapter 3, Cultivating the Missional Church, New Roots through Collaboration, was reviewed and discussed among the vestry members. Fr. Tom began the meeting with a Karakia for the meeting.
 
Personal Presentation: Charlene Connolly gave a presentation on her life and how she ended up with St. Paul’s. In October Lee Perry will give his presentation.
 
Minutes: Van moved that the July minutes be approved as distributed and Dick seconded the motion. The motion was unanimously approved.
Financials:  The financials were reviewed with the Vestry by David Abernethy. There was a unanimous consent of the report
Reports
 
1.       Church Insurance:
Lee reported there will be a raise of 6.54% in the church insurance, with a deductible of 2% versus 5%. Lee will review the value of the contents of the church to see if St. Paul’s might be over insured.
 
2.       Finance/Budget:
Fr. Tom reported the group met 1 time so far. They will prioritize and make suggestion on how to spend and budget St. Paul’s money. Richard was given the task to gather estimates of projects for St. Paul’s to help in the budgeting process for 2020.
 
3.       Church Service and office times:
Fr. Tom reminded everyone the church services will go to 8 and 10am beginning October 6. The AA was reminded to change the phone message to reflect the change. Office hours will go to seasonal times on November 1. When a special event comes up in the parish it was decided that the services may be set to just one-time Sunday morning. 
 
4.       Administrative Assistant Annual Leave:
At the executive meeting is was decided the administrative assistant will have an increase of 5 days added to her annual leave to correspond with 6 years, December 16, at St. Paul’s. This increase will begin January 1, 2020.
 
5.       Employee Compensation:
At October’s vestry meeting, the last part there will be a discussion on employee compensation in order to budget for 2020. Fr. Tom and the Administrative Assistant will be asked to leave the Executive Session.
 
 
 
6.       Upholstery Cleaning:
Judy reported she obtained 3 estimates on upholstery cleaning in the church. The vestry gave her the approval to go ahead with the project. Motion was moved by David and seconded by Don to go with the best bid made by Neapolitan Cleaning Services, and have the project done as soon as possible.
 
7.       Sexton: 
Don reported the Sexton position is being posted. Burton Tucker has to relinquish the position do to doctors’ orders on taking care of his back.
 
8.       Space Renter of church and parish hall:
Fr. Tom said the leases will be distributed to the vestry members for review. Richard said leases should all be approved by the Diocese. Cordova Cleaning Services is past due to renew, and the other leases are due to renew in December 2019.
 
9.       Open House at Rectory:
Fr. Tom is planning an open house at the rectory after service, Sunday, November 3. This would be a Sunday when there would be one service at  9am to enable parishioners to visit the rectory.
 
10.   Pancakes:
Charlene brought to the vestry attention that pancakes served at the Farmers’ Market is a good idea. With Bev Whiteman resigning from the position of head pancake maker, someone and a crew will be needed to head out this outreach program. Fr. Tom felt this was a good idea, and we would try to begin once a month in December.
 
11.   Pageant:
Charlene said the Christmas Pageant will be December 15 at 5 pm. Parents will be needed to help with practice 4 weeks prior to the pageant.
 
12.   1st Annual St. Paul’s Golf Outing:
Joyce has been busy working on a golf outing. Plans are for Saturday, October 26 at the Hibiscus Golf course. We will charge $50 for a round of golf, lunch, and cart. The actual fee is $35. The monies made will be used for St. Paul’s capital improvements.
 
13.   Spiritual Education:
Fr. Tom announced he plans to begin a 6-week study of the Gospel of Luke during season. If this is successful, it will follow with a series on the Gospel of Matthew.
 
Announcements
 
The executive meeting is Thursday, October 10 a 2 pm.
The next scheduled Vestry meeting is Thursday, October 24 at 6:30 pm. Change is due to Fr. Tom being out of the office the week of October 14.
 
Fr. Tom moved, and everyone stood to unanimously approve at 8.00 pm. 
 
Respectfully submitted,
Lee Perry                                                          Deborah Avery             
Clerk of the Vestry                                            Recording Secretary